{"id":1722,"date":"2024-11-13T06:35:39","date_gmt":"2024-11-13T06:35:39","guid":{"rendered":"http:\/\/3.9.117.151\/?p=1722"},"modified":"2025-05-29T08:49:05","modified_gmt":"2025-05-29T08:49:05","slug":"what-is-smart-meeting-room","status":"publish","type":"post","link":"https:\/\/go-bermondsey.co.uk\/what-is-smart-meeting-room\/","title":{"rendered":"What Is a Smart Meeting Room?"},"content":{"rendered":"

It may not be clearly evident, but employees spend a significant percentage of their time in meetings. For middle management, this is 35%<\/a>, rising to 50% when it comes to upper management. What\u2019s more, the average employee spends a whopping 12 hours every week<\/a> preparing for and attending meetings.<\/p>\n

Given the current hybrid working culture, meeting rooms need to facilitate productive collaborative sessions. This is where smart meeting rooms come in.<\/p>\n

These meeting rooms leverage advanced technology to bridge the gaps between in-office and remote employees while helping you optimise your resources. Here, we discuss everything you need to know about smart meeting rooms.<\/p>\n

<\/span>What is a Smart Meeting Room?<\/span><\/h2>\n

Smart meeting rooms are meeting rooms that are equipped with a combination of software and hardware resources that help drive the space\u2019s ability to facilitate efficient hybrid collaboration. If you\u2019re wondering what makes a meeting room a smart meeting room, keep reading.<\/p>\n

<\/span>Key Features of a Smart meeting room<\/span><\/h2>\n

Here are the key features of smart meeting rooms:<\/p>\n

<\/span>1. Video Conferencing Software<\/span><\/h3>\n

Smart meeting rooms are equipped with state-of-the-art conferencing equipment that includes whiteboards, smart cameras and analytics tools that enhance the meeting experience for all participants.<\/p>\n

It facilitates seamless communication with a dispersed workforce and makes scheduling meetings, inviting participants and commencing a video conference with the entire team easy and hassle-free.<\/p>\n

<\/span>2. Whiteboard Tools<\/span><\/h3>\n

Whiteboards are old school but they are an underrated resource that can often help share ideas and visualise a game plan or workflow. While most meeting rooms<\/a> are equipped with a physical whiteboard or a rolling one that can move from one conference room to another, smart meeting rooms leverage smart whiteboards that can be viewed and shared easily by remote participants.<\/p>\n

These tools can support digital inputs, play various media types, and access the Internet.<\/p>\n

<\/span>3. Smart Analytics and Productivity Tools<\/span><\/h3>\n

One of the most significant features of a smart meeting room is that it is equipped with analytics tools that empower IT leaders and facility managers to gain insight into how the meeting room is being used.<\/p>\n

These tools engage sensors to understand whether the space is versatile and meets all employee meeting needs and can help plan adjustments or tweaks to improve the layout of technology within the conference room.<\/p>\n

<\/span>4. Smart Meeting Room Cameras<\/span><\/h3>\n

Smart meeting rooms are equipped with video cameras that help hybrid teams collaborate in real-time. These cameras connect to your monitors, computers, and other conference room devices to display live video feeds.<\/p>\n

Depending on the size of your meeting room, you may require one or more smart cameras. The aim is to ensure your in-office participants don\u2019t have to turn their heads or move in front of the camera when addressing remote joiners.<\/p>\n

Ensuring your smart cameras are able to cover the entire meeting room helps facilitate a more inclusive and engaging experience for all attendees.<\/p>\n

<\/span>5. Room Scheduler<\/span><\/h3>\n

Room schedulers or meeting room booking software are specially designed to monitor and manage meeting room availability. This software can easily be integrated with your other business platforms, such as email and calendar software, to facilitate easy booking and information transmission across the company.<\/p>\n

It can help gain insight into how your smart meeting rooms are being utilised, capacity usage, frequency of booking and helps answer questions such as:<\/p>\n