How Much Does it Cost to Hire a Meeting Room in London in 2024?

As business becomes increasingly global, the necessity for physical meeting spaces persists. Although technology has undoubtedly made it easier to hold meetings remotely, there’s still a significant demand for face-to-face interactions. London is a city where this demand is incredibly high, not only because it is the financial capital of the UK but also because it is a significant player in the global economy.

When you plan to organise a professional meeting, the first step is to choose an appropriate meeting room. Whether you are taking your entire team for an off-site meeting or just a handful of people, this is one expense that must be justified.

When booking a meeting room in London, it is essential to ensure that it is worth the money. Prices can vary depending on several factors, so it is crucial to understand your requirements before making a reservation.

But how much does it cost to rent a meeting room in London? Let’s take a look.

How are London’s meeting rooms priced?

Most meeting rooms in London are priced based on a hire fee. The fee is usually a fixed amount the user has to pay per day, hour, or session. It covers space usage and other essential equipment, including furniture, screens, and Wifi. Depending on the venue, the price might also include refreshments.

• Hire Fee (per day, per session, or per hour): – This fee covers the cost of renting the meeting room for a specific duration. Users can choose the pricing model that best suits their requirements, whether they need the space for a full day, a few hours, or a single session.
• Delegate Day Rate (DDR): Some venues offer a comprehensive package known as the DDR. This rate includes not only the rental cost of the meeting room but also additional amenities such as refreshments, AV equipment, and administrative support. DDRs are convenient for those planning full-day meetings or events with multiple attendees.
• Minimum Spend: Meeting venues may require a minimum spend threshold to book their facilities. This ensures that the venue remains economically viable for the provider while allowing flexibility for clients with varying budget constraints.

The meeting rooms at Garden Office Bermondsey are flexible, and versatile, and are ideal for shorter meetings or events with a smaller number of attendees.

Also Read, London’s Best Meeting Rooms You Can Book with the Garden Office Bermondsey

What are the factors that affect the price of a meeting room?

The cost of hiring a meeting room depends on multiple factors.

• Location: The location of the meeting room plays a significant role in the cost. The price will be comparatively higher if the area is on a prominent street or offers good connectivity to public transport. Central areas like Mayfair, Soho, and Canary Wharf tend to be more expensive. Less central areas such as Brixton or Bethnal Green offer more budget-friendly options​.
• Size: The size of the meeting room also significantly affects the cost.
• The day of the week: Most meetings occur during mid-weekdays – Tuesdays, Wednesdays, and Thursdays, with Fridays having the fewest sessions. The meeting room price in London will be lower on a low-demand day than on other days. Thus, if low cost is a factor, this should be a point to consider.
• The technology available: The technology that might be needed can also affect the price. You might need whiteboards, screens, or other collaboration tools.
• Amenities: Basic amenities such as WiFi and projectors are typically included, but high-end AV equipment, catering, and additional services can increase the cost​​.

What kind of venues offer meeting rooms for hire?

• Conference Centres: Equipped with state-of-the-art facilities, conference centres are ideal for large gatherings, seminars, and corporate events. They offer affordable meeting rooms in London, audiovisual equipment, and catering services.
• Hotels: Many hotels provide meeting rooms of varying sizes, suitable for both intimate gatherings and larger conferences. They offer convenience with on-site amenities such as accommodation, catering, and audiovisual equipment. Meeting room rental rates at hotels can vary according to the hotel’s prestige and location.
• Shared office spaces: Coworking spaces and shared office facilities often have meeting rooms available for hire by both members and external clients. These venues offer a professional environment with modern amenities, making them suitable for meetings, workshops, and presentations. Meeting room costs at specialised coworking spaces are generally more affordable than the other venues mentioned above.

Amenities You should look at before calculating the Meeting room cost

• Furniture: Quality seating arrangements and tables are essential for comfort and productivity.
• Technology: Reliable internet connectivity, audio-visual equipment, and presentation tools facilitate seamless communication.
• Refreshments: Access to beverages and snacks can enhance the meeting experience and keep attendees refreshed.
• Accessibility: A convenient location near London Bridge Station, parking facilities, and accessibility features ensure ease of attendance for all participants.

What is the average cost of booking a meeting space in London?

The average meeting room rental in the UK is approximately £65 per hour. The price fluctuates depending on location, venue type, duration, and the number of attendees. Here’s a comprehensive overview:

1. Hourly Rates:
   • Small meeting rooms (2-6 people): Typically range from £20 to £50 per hour​​.
   • Medium-sized rooms (6-12 people): Usually cost between £50 and £100 per hour​.
   • Large rooms (12+ people): Can range from £100 to £200+ per hour​​.
2. Daily Rates:
   • Full-day bookings can start from around £100 and go up to £1000 depending on the size and facilities provided​​.

Tips to save on costs while hiring a meeting room

• Advance Booking: It’s advisable to book the meeting room in advance to get the best rates and ensure availability​​.
• Flexible Locations: Consider locations near major transport hubs like Bermondsey, King’s Cross or Canary Wharf for convenience​​.

Also read, Things to Look at Before Hiring a Meeting Room

Comparison of Affordable Meeting Room Costs in Central vs. Suburban London

Meeting room rental rates in London vary depending on the location. Suburban options often provide good value, with modern facilities in up-and-coming areas that are well-connected by public transport. In contrast, central London venues offer a prestigious address, but at a considerably higher cost.

What are the questions that might help you make a decision?

When looking for a meeting space, start by looking at the requirements. Here are a few questions you should ask:

• What is the number of attendees you expect for the meeting?
• When and on which day of the week is the meeting scheduled?
• Is there any location that would ensure that the meeting goes smoothly?
• What will the duration of the meeting be?
• Are there any specific technical requirements?
• Are there any other requirements?

Once you decide on the answers to the above questions, visit a platform like Garden Office Bermondsey and book the meeting room according to your requirements. Answering these questions will help narrow the search results and make the overall process easy.

Why Choose Garden Office Bermondsey?

Experience focused collaboration at Garden Office Bermondsey’s versatile meeting rooms. Perfect for client meetings, seminars, workshops, and team building, available hourly or daily. We handle the details, so your team can focus on what matters the most, your business.

Amenities provided by Garden Office Bermondsey

• Comfortable seating with high-speed Wi-Fi connectivity: The meeting rooms are equipped with comfortable seating arrangements to ensure attendees can focus on the meeting without discomfort. Additionally, high-speed Wi-Fi connectivity is available, enabling participants to access online resources, collaborate digitally, or communicate seamlessly during the meeting.
• Legacy audio and visual equipment: The meeting rooms are equipped with traditional, reliable audio and visual equipment, such as projectors, speakers, and microphones, to facilitate presentations, video conferencing, or multimedia content sharing.
• Sufficient space with a high ceiling: The meeting rooms offer ample space for the intended activities, ensuring that attendees have enough room to move around comfortably. A high ceiling creates an open and airy atmosphere, enhancing the overall ambiance of the space.
• Adequate outlets and power supply: This ensures that there are enough electrical outlets available in the meeting rooms to accommodate the power needs of electronic devices such as laptops, tablets, and smartphones. A reliable power supply is essential to support uninterrupted operation during meetings.
• Whiteboards, screens, and markers: The meeting rooms are equipped with tools for visual communication and brainstorming sessions, such as whiteboards, projection screens, and markers. These resources facilitate idea generation, concept visualisation, and collaborative problem-solving among participants.
• State-of-the-art facility: Experience focused collaboration at Garden Office Bermondsey’s modern facility, which offers private offices and meeting rooms.

Look no further if you’re in search of meeting room rentals, visit Garden Office Bermondsey.