As a business owner, the thought of having your own space to run your business can be truly exciting and fulfilling. However, choosing to rent an office location in the UK is a significant decision. Thus, it is essential to carefully consider and plan before proceeding with the implementation.
Entrepreneurs, startups, or freelancers love co-working spaces as they are a collaborative and affordable way to find work spaces for rent in the UK. Choosing the right office location is a critical decision that can impact your business’s productivity, employee satisfaction, and overall success.
Whether you’re a startup, a growing SME, or an established company looking to relocate, understanding the key factors to consider when renting an office in the UK is essential. This guide consolidates insights from various expert sources to provide you with a comprehensive overview of what to keep in mind while selecting an office location.
Questions to Ask when Choosing an office location for your company
If you’re looking for the best office location for your business, it’s important to be pre-prepared:
- How do you want to use the office space?
- Is the location convenient for clients and employees?
- Is there room for future growth within the business?
- What first impression does the office space provide?
- Is it accessible to public transportation?
How to Find the Perfect Office Location for your Business?
This guide outlines five essential steps to help you make an informed decision.
Step 1: Understand Your Business Needs
Before you begin your search for an office location, it’s vital to have a clear understanding of your business needs. This involves evaluating your current situation and anticipating future requirements.
Assessing Office Size and Space Requirements
Choosing an office space that will suit the company’s needs is critical. First, one has to assess the need for ample space. Or a room-to-grow space? Determine the size of the office space you need based on your current staff and projected growth.
“According to a study by the British Council for Offices (BCO), the average space requirement per employee in the UK is around 10-12 square metres. However, this can vary depending on your industry and working style.”
Budget Considerations
Cost plays a significant role when looking for office space for rent. It will be a recurring fixed cost and thus requires the necessary focus. Set a realistic budget that includes not only the rent but also additional costs such as utilities, maintenance, and business rates.
“A report by Savills indicates that office rental costs in London can vary widely, from around £40 per square foot in outer areas to over £100 per square foot in prime central locations.”
Watch Out for Hidden or Extra Costs
While renting an office, it is essential to consider all the hidden or extra costs that one can encounter. In addition, there are additional costs, as highlighted below, that one must factor in.
- Deposit of rent
- Legal fees
- Registry fees
- Fee for assignment notice
- Insurance
- Repairs
- Utilities
- Additional services like telephone answering
- Local authority charges
- Moving cost
Step 2: Evaluate Accessibility
Accessibility is a crucial factor when choosing an office location. It affects not only your employees’ daily commutes but also clients and business partners visiting your office.
Focus on the Location
Location is one of the most critical factors when looking for office space to rent in London. Do thorough research on where the office space will be located. There are several factors to consider before finalising the location.
- Look at areas where businesses/people from the same industry reside.
- Identify the location that will be suitable and closer to the customers, clients, and staff.
- Look for a location that has good public transport links.
- Try to assess the parking facilities available along with other local amenities.
- Availability of furniture and equipment in the location.
- Overall condition of the commercial property.
Proximity to Public Transport
London is renowned for its extensive public transport network, including the Underground, buses, and trains. Offices located near major transport hubs are highly desirable. A study by Transport for London (TfL) found that offices within a five-minute walk of a Tube station command higher rental prices due to their convenience.
Parking Facilities
If your employees or clients drive to work, adequate parking facilities are essential. Consider the availability of on-site parking or nearby public car parks. However, remember that Central London has congestion charges and limited parking options, which could influence your decision.
Step 3: Consider the Local Amenities
The surrounding amenities can greatly enhance the attractiveness of your office location. Therefore, it is also crucial to check additional facilities and amenities in the location that will enrich the work environment.
- When getting a new office in the UK, check if the WiFi connection and phone lines are pre-installed or if it is something that the team will have to arrange.
- Checking the availability of meeting rooms in the workplace should also be a high priority.
Food and Drink Options
Proximity to a variety of cafes, restaurants, and bars can boost employee morale and provide convenient options for client meetings. According to a survey by CBRE, access to quality food and beverage outlets is a top priority for employees when considering a workplace location.
Fitness and Wellbeing Facilities
Access to gyms, parks, and wellness centres can help promote a healthy work-life balance for your employees.
“The Global Wellness Institute reports that workplaces promoting health and well-being see a 10% increase in productivity and a 12% reduction in employee turnover.”
These amenities contribute to employee satisfaction and can be a selling point for potential hires.
Step 4: Evaluate the Area’s Business Environment
The business environment of your chosen location can influence your company’s reputation and growth opportunities. Being situated in a thriving business community can provide networking opportunities and enhance your corporate image.
Industry Presence
Identify areas where businesses in your industry are concentrated. For instance, tech companies might prefer locations like Shoreditch or Silicon Roundabout, while financial firms may opt for the City or Canary Wharf.
Competitor Proximity
While being close to competitors can foster a competitive edge, it’s also important to ensure there’s sufficient market demand to support your business. A market analysis can help determine the viability of the location.
Step 5: Future-Proof Your Choice
As your business evolves, your office needs may change. Choose a location that can accommodate future growth and adapt to changing circumstances.
Scalability
Consider whether the office space allows for easy expansion. Flexible lease terms and the ability to rent additional space in the same building can be advantageous.
Analyse the Security Arrangements
Another major factor that one has to pay attention to before renting an office is security.
- Does the commercial space have a CCTV or intruder alarm, or will it be installed later?
- Is there a need for overnight security?
- How secure is the space, and who else can access the building?
Check and Verify the Tenancy Agreement
Renting a workspace also requires a lease agreement, which is also called a tenancy agreement. Check all the terms before signing the agreement, as it will be legally binding. Check if the rent is fixed, other outgoings or costs, and variable expenses like air-conditioning or maintenance. It is also advisable to check the areas the team will have access to and if there are any restrictions on the office premises.
Technological Infrastructure
Ensure the location has robust technological infrastructure, including high-speed internet and modern communication systems.
“According to a report by JLL, technological readiness is a critical factor in office selection, with 70% of businesses prioritising it in their decision-making process.”
Tips to Quickly Choose for the best office location in the UK
- Research Rent in Different Locations: If you are a start-up or an established business, rent is a critical metric to consider, as one needs to save as much money as possible. Therefore, it is vital to thoroughly research the average rents in different locations before deciding. For comparatively lower rates, one can rent office space in London in a lesser-known location or any up-and-coming location.
“Office rentals vary significantly across Central London. Mayfair and St James’s command the highest prices, while Waterloo, Shoreditch, and Canary Wharf are among the more affordable areas.”
- A managed office solution can also simplify the process. Some companies such as Garden Office Bermondsey offer a comprehensive service to take the stress out. With our dedicated team will help you find the ideal fully managed private office units for your needs
5 Best Office Locations in London, UK
London is renowned for its diverse and dynamic business environment, offering a variety of office locations to suit different industries and business needs. Here are five of the best office locations in London:
1. Mayfair and St James’s
Mayfair and St James’s are synonymous with prestige and luxury. These areas are home to numerous financial institutions, hedge funds, and corporate headquarters. The elegant Georgian architecture and proximity to high-end shops and restaurants make these locations particularly attractive for businesses looking to impress clients and maintain a prestigious image.
Key Benefits:
- Prestigious addresses
- High concentration of financial and corporate services
- Proximity to luxury amenities
2. City of London (The Square Mile)
The City of London, also known as the Square Mile, is the historic and financial heart of London. It hosts the headquarters of numerous multinational corporations, banks, and insurance companies. The area offers a blend of modern skyscrapers and historic buildings, providing a dynamic and vibrant business environment.
Key Benefits:
- Central financial hub
- Excellent transport links (Bank, Liverpool Street, and Cannon Street stations)
- Proximity to legal and professional services
3. Canary Wharf
Canary Wharf is one of London’s primary financial districts, known for its iconic skyscrapers and modern office buildings. It is a hub for banking, finance, and professional services, offering state-of-the-art facilities and excellent connectivity through the Jubilee Line, DLR, and the upcoming Elizabeth Line (Crossrail).
Key Benefits:
- Modern, high-spec office spaces
- Home to many leading financial institutions
- Excellent transport connections
4. Shoreditch and Silicon Roundabout
Shoreditch and the Silicon Roundabout area (around Old Street) are renowned for their vibrant tech and creative scene. This area attracts startups, tech companies, and creative agencies, offering a trendy and innovative atmosphere with numerous coworking spaces and tech hubs.
Key Benefits:
- Hub for tech startups and creative industries
- Trendy, vibrant atmosphere
- Abundance of coworking spaces and networking opportunities
5. Bermondsey
Bermondsey is an up-and-coming business district that offers a unique blend of historical charm and modern amenities. It is becoming increasingly popular among startups and creative businesses due to its affordable office spaces and vibrant community. Bermondsey’s proximity to central London and excellent transport links make it a convenient and attractive location for businesses.
Key Benefits:
- Affordable office spaces
- Growing community of startups and creative businesses
- Excellent transport connections (including London Bridge station)
- Close to cultural and culinary attractions like Maltby Street Market
Never rush your decision to rent office space in London. It is crucial to take a few days to re-consider all the options, and if the offer still feels good, go ahead! Consider all the factors along with your business needs and operations as you decide. While renting might feel intimidating for entrepreneurs and new businesses, with proper due diligence, it’s not.
Why Choose GO (Garden Office) Bermondsey?
GO Bermondsey, located in the heart of Bermondsey is a perfect blend of comfort and modern design that will help employees to work at their best. In addition, the fully serviceable private offices and meeting rooms provide businesses with the option and benefit of co-working space to network and collaborate. Book a visit and make an informed decision.